Volunteer

Race Volunteers Needed

The experience provided to student-athletes is only possible because of the contributions of many volunteers at each race. Please learn more about the various volunteer positions below — most spots are only 3-4 hours.  Host teams are listed next to each race. We ask host teams to provide 1 volunteer per 2 racers. Volunteers may sign up for as many races as they wish and are not limited to their host event.

Volunteer at three or more races and receive a special edition t-shirt! (click image to enlarge)

All volunteers receive a free lunch and every volunteer who signs up for three or more races will receive a special edition t-shirt to wear! These t-shirts will be available at the first race.  Wear it proudly as you volunteer at races throughout the season.

Sept. 9-10 – Fort Tuthill County Park (Flagstaff)   BASIS Flagstaff, Coconino High School, Flagstaff High School, Lake Havasu High School, Northland Prep Academy, Sedona Red Rock High School, White Mountains Composite, Williams High School

Sept. 23-24 – Pioneer Park (Prescott)  BASIS Prescott, Bradshaw Mountain High School, Canyon View Prep, Chino Valley High School, Northpoint Academy, Pine Forest Charter School, Prescott High School, Prescott Middle School Composite, Tri-City College Prep

Oct. 7-8 – Wren Arena (Fort Huachuca)  Buena High School, Canyon del Oro High School, Cienega High School, El Grupo Composite, Empire High School, Ironwood Ridge High School, Oro Valley Composite, Pusch Ridge Christian Academy, Silver High School, Tucson High Magnet School, Tombstone High School, Vail Composite, Veritas Christian Community School, Walden Grove High School

Oct. 21-22 – McDowell Mountain Regional Park (Fountain Hills)  Cactus Shadows High School, Casa Grande Composite, Desert Mountain High School, Desert Ridge High School, East Valley Composite, Horizon High School, North Valley Composite, Paradise Valley High School, Pinnacle High School, Perry High School, San Tan Composite, Shadow Mountain High School, Sonoran Trails Middle School

Nov. 4-5 – White Tank Mountain Regional Park (Waddell)  Arizona College Prep, BASIS Peoria, BASIS Phoenix, Boulder Creek High School, Brophy College Preparatory / Xavier College Preparatory, Desert Vista High School, Dynamix Middle School Composite, Estrella Foothills High School, Franklin Police & Fire High School, Mountain Pointe High School, Odyssey Institute, Sunrise Mountain Composite, Verrado High School

Click the SignUp.com button and sign up today!

Click to View Volunteer Opportunities on SignUp.com

Questions:

Please contact info@arizonamtb.org.


RACE CREW VOLUNTEER POSITIONS

 

FRIDAY POSITIONS:

 

COURSE SETTING

Course Setting Guidelines | View Video

12:00 p.m. – 4:00 p.m.

As a course setter you will be marking the course for NICA student athletes pre-riding and racing. With the direction of the Chief Course Setter or League Director, you will be placing markings to alert riders to turns, dangers and confirm they are on course. This involves you riding your mountain bike with a backpack full of course-setting supplies: course tape, signs, zip ties and small wooden stakes. You’ll have fun getting out on course with some fellow League supporters. Come well prepared with your mountain biking gear and bring clothing for a range of weather, as well as sunscreen, snacks and drinks.

 

INFIELD SET-UP

Infield Set-Up Guidelines | View Video

12:00 p.m. – 4:00 p.m.

Build the infield with a team of volunteers and race staff. A well built infield brings excitement to the event. You will be starting with placing pins and poles for snow fencing and course tape, and possibly erecting EZ UP tents. At the end of the day you will be placing flags and sponsor banners. It takes a full day, so you’ll be working with a quickly moving team. Unlike most race weekend volunteer positions you’ll learn all the skills as you go. Safety is key and we require gloves and eyewear so bring your own or use ours.

SATURDAY POSITIONS:

 

COURSE SETTING

Course Setting Guidelines | View Video

8:00 a.m. – 12:00 p.m.

As a course setter you will be marking the course for NICA student athletes pre-riding and racing. With the direction of the Chief Course Setter or League Director, you will be placing markings to alert riders to turns, dangers and confirm they are on course. This involves you riding your mountain bike with a backpack full of course-setting supplies: course tape, signs, zip ties and small wooden stakes. You’ll have fun getting out on course with some fellow League supporters. Come well prepared with your mountain biking gear and bring clothing for a range of weather, as well as sunscreen, snacks and drinks.

 

INFIELD SET-UP

Infield Set-Up Guidelines | View Video

Morning Shift – 8:00 a.m. – 12:00 p.m.

Build the infield with a team of volunteers and race staff. A well built infield brings excitement to the event. You will be starting with placing pins and poles for snow fencing and course tape, and possibly erecting EZ UP tents. At the end of the day you will be placing flags and sponsor banners. It takes a full day, so you’ll be working with a quickly moving team. Unlike most race weekend volunteer positions you’ll learn all the skills as you go. Safety is key and we require gloves and eyewear so bring your own or use ours.

 

RACE REGISTRATION ASSISTANT

Registration Guidelines | View VideoAfternoon Shift – 12:00 p.m. – 4:00 p.m.

Greet student-athletes with a smile as they check-in at registration. Assist with processing racer registration and handing out numbers. This is a great way to meet athletes, coaches and parents from other teams.

 

MERCHANDISE SALES

Afternoon Shift – 12:00 p.m. – 4:00 p.m.

Assist with sales of Arizona League apparel and product. These items will sit in boxes unless we can get some help selling them. Chairs and EZ-UP tents provided!

 

COURSE MARSHAL

Course Marshal Guidelines | View Video

2:00 p.m. – 5:15 p.m.

Course Marshals have the most direct role in ensuring safety on the course. Course Marshals stand at key marshal points on the course to ensure everyone is safe and going the right way. Marshals have a variety of jobs on top of their primary tasks depending on their course marshal point such as: crossing guards, league representatives for other trail users, warning riders of upcoming obstacles and givers of encouragement. Radios are provided to communicate any problems or injuries. Course Marshals also keep track of any outside support, rule violations and DNF riders. Course Marshals can hike or ride bikes to their marshal points.

 

START LINE STAGING

Boys Middle School – 2:30 p.m. — 3:10 p.m.

Girls Middle School – 3:30 p.m. — 4:10 p.m.

This is a very high-tension area with nervous racers queuing for their starts, and sometimes overly helpful supporters crowding in. Calm but assertive helpers are needed to keep the process orderly so that the races start safely and fairly.

 

SWEEPER

Sweeper Guidelines | View Video

Boys Middle School – 2:30 p.m. — 4:15 p.m.

Girls Middle School – 3:30 p.m. — 5:15 p.m.

“Sweepers” add additional communication and emergency support out on the course. We want to ensure that every rider gets to the finish line in the safest way possible. While Sweepers enjoy riding their mountain bike around the course, they must also be willing to ride behind the tail end of a race category and tend to any issues that may arise on the course. Please include a few category choices for your sweeping position. Please also check in at the volunteer tent at the time your shift begins, usually about an hour before your category starts, to receive your number plate and attend the sweeper orientation meeting.

 

FINISH LINE SUPPORT

Finish Line Guidelines | View Video

Finish Line Support Volunteers ensure NICA student-athletes finish strong and make a smooth transition from competing to reuniting with parents, coaches and teammates. The finish line is often the most hectic and is the most crowded part of the racecourse. Parents and teammates are crowding around to see their athletes finish and athletes come through exhausted, fatigued, and in need of someone to corral them out of the way. Finish line support volunteers allow athletes a clear, safe exit from the race course. A quick training session meeting at the finish line will orient you in this unique part of the course.

SUNDAY POSITIONS:

 

PARKING / PIT ZONE VOLUNTEER

Parking Guidelines | View Video

Morning Shift – 7:00 a.m. – 9:00 a.m.

Be the first to welcome NICA student athletes, their families, coaches and supporters as they enter the race venue. Often there is just enough space for our growing League to park, so it’s important to park cars in an efficient manner. After parents park cars you can answer questions while setting the relaxed tone at the race. Be sure to come with layers of clothing appropriate for a range of weather, as well as snacks, water and sunscreen.

 

RACE REGISTRATION ASSISTANT

Registration Guidelines | View Video

Morning Shift – 7:00 a.m. – 12:30 p.m.

Greet student-athletes with a smile as they check-in at registration. Assist with processing racer registration and handing out numbers. This is a great way to meet student-athletes, coaches and parents from other teams.

 

MERCHANDISE SALES

Shift 1 – 7:00 a.m. – 10:30 a.m.

Shift 2 – 10:30 a.m. – 2:00 p.m.

Assist with sales of Arizona League apparel and product. These items will sit in boxes unless we can get some help selling them. Chairs and EZ-UP tents provided!

 

COURSE MARSHAL

Course Marshal Guidelines | View Video

Shift 1 – 8:00 a.m. – 11:45 a.m.

Shift 2 – 10:45 a.m. – 2:30 p.m.

Course Marshals have the most direct role in ensuring safety on the course. Course Marshals stand at key marshal points on the course to ensure everyone is safe and going the right way. Marshals have a variety of jobs on top of their primary tasks depending on their course marshal point such as: crossing guards, league representatives for other trail users, warning riders of upcoming obstacles and givers of encouragement. Radios are provided to communicate any problems or injuries. Course Marshals also keep track of any outside support, rule violations and DNF riders. Course Marshals can hike or ride bikes to their marshal points.

 

START LINE STAGING

Girls Race – 8:30 a.m. – 9:15 a.m.

Boys Sophomore / Freshmen Race – 10:15 a.m. – 11:00 p.m.

Boys Varsity / Junior Varsity Race – 12:00 a.m. – 12:40 p.m.

This is a very high-tension area with nervous racers queuing for their starts, and sometimes overly helpful supporters crowding in. Calm but assertive helpers are needed to keep the process orderly so that the races start safely and fairly.

 

SWEEPER

Sweeper Guidelines | View Video

Girls Races – 8:30 a.m. – 11:00 a.m.

Boys Sophomore / Freshmen Race – 10:15 a.m. – 12:45 p.m.

Boys Varsity / Junior Varsity Race – 12:00 a.m. – 2:30 p.m.

“Sweepers” add additional communication and emergency support out on the course. We want to ensure that every rider gets to the finish line in the safest way possible. While Sweepers enjoy riding their mountain bike around the course, they must also be willing to ride behind the tail end of a race category and tend to any issues that may arise on the course. Please include a few category choices for your sweeping position. Please also check in at the volunteer tent at the time your shift begins, usually about an hour before your category starts, to receive your number plate and attend the sweeper orientation meeting.

 

FEED ZONE MARSHAL

Feed Zone Marshal Guidelines | View Video

All Day Shift – 9:00 a.m. – 2:00 p.m.

Nutrition and hydration play key roles in keeping NICA students athletes safe and performing their best on the course. Feeders are often team volunteers doing this team job for their first time. As Feedzone Marshal, you will be guiding all the parent, coach and other volunteer feeders to keep the feedzone the ideal place it is for water and food hand-offs. The Feedzone Marshal needs to have a good understanding of the NICA rules about the feedzone and carries this portion of the NICA rulebook. “Everyone take one step back,” “No running,” and “Only feeders in the feedzone” are a few phrases parents and coaches come to expect from the Feed Zone Marshal. Keep everything running smoothly, but be sure to keep the fun levels high and enjoying being a key role at the feed zone.

 

FINISH LINE SUPPORT

Finish Line Guidelines | View Video

All Day Shift – 9:30 a.m. – 2:30 p.m.

Finish Line Support Volunteers ensure NICA student-athletes finish strong and make a smooth transition from competing to reuniting with parents, coaches and teammates. The finish line is often the most hectic and is the most crowded part of the racecourse. Parents and teammates are crowding around to see their athletes finish and athletes come through exhausted, fatigued, and in need of someone to corral them out of the way. Finish line support volunteers allow athletes a clear, safe exit from the race course. A quick training session meeting at the finish line will orient you in this unique part of the course.

 

INFIELD TAKE DOWN

Afternoon Shift – 2:30 p.m. – 3:30 p.m.

As soon as the last rider has finished racing, take down the infield.  Remove the snow fencing and course tape, pins and poles, sponsor banners, flags and EZ UP tents, and place all of the equipment behind the league trailer. League staff will load the trailer.

     
All Contents Copyright © NICA 2017