Weather & Refunds

Weather-Icons-HorizontalArizona League Weather Policy

Below are the guidelines for how the league will conduct races in the event of challenging weather. Our primary considerations are the safety of riders, support staff and spectators, and potential damage to the venue and trails.

Any decisions regarding canceling, postponing or altering race start times, lap lengths, number of laps, etc. will be made jointly by the league director, chief referee and the land manager. Often this decision cannot be made until the morning of the race due to the unpredictable and rapidly changing nature of severe weather.

The league will make every attempt to notify the racing population as soon as possible via email, social media and website updates.

Weather Guidelines

  • Races are held on their scheduled dates unless the race course on the day of the race is deemed unrideable and/or dangerous.
  • The league will have the option to alter the start of a race from its published times if the weather has created dangerous conditions.
  • Courses and/or lap lengths may be altered or shortened due to weather conditions. Last minute changes will be broadcast to riders at the start of each wave via the race announcer. If conditions require a change in number of laps during a race, a person will be stationed at the lap line advising riders of the change.
  • Courses and/or lap lengths may be altered or shortened because of weather conditions.
    • Changes to race course and/or lap count will be announced at the pre-race coach meeting, if changes are known at that time.
    • Last minute changes will be broadcast to racers at the start of each field via the staging and starting staff.
  • All racing will stop immediately in the presence of lightning, as signified by the race director. Course marshals will direct racers off course where they can seek shelter in vehicles, trailers/RVs or buildings.
  • Re-starting a race that has been stopped due to lightning or other emergency:
    • Depending on schedule and number of laps completed, the race may be declared over;
    • If time permits, racers will be able to resume laps beginning from the lap line.
  • Race registration fees:
    • If a race venue is moved or a race is rescheduled, race registration fees will automatically be applied to the moved or rescheduled race.
    • If a race is cancelled due to weather conditions, fees will not be refunded.
  • Race points:
    • If a race is cancelled (unable to be moved or rescheduled):
      • No team points will be awarded and the race will not be included in the season overall team point standings.
      • No individual points will be awarded and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races (i.e., season overall standings will be calculated based on 3 of 4 per NICA rule 8.1) and the 25 series bonus points will be awarded based on completion of all races in the shortened series.
    • If a race is partially completed (some fields complete their race and others do not):
      • No team points will be awarded and the race will not be included in the season overall team point standings.
      • Individual points will be awarded in all of the fields that completed their race and those fields will proceed through the season as normal.
      • No individual points will be awarded in the fields where races were not completed and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races (i.e., season overall standings will be calculated based on 3 of 4 per NICA rule 8.1) and the 25 series bonus points will be awarded based on completion of all races in the shortened series.

Arizona League Refund Policy (Not Weather-Related)

The league understands that money is valuable and circumstances arise that can cause a change in plans. We want to work with you to put your money to good use wherever possible. We also forecast our race resource planning based on having a solid understanding of how many riders we are expecting. Based on these considerations we have adopted the following refund guidelines for all requests not directly related to weather (as noted above in the weather policy):

  • Season registration fees pertain to a host of activities outside of racing and are generally not refundable once paid.
  • Race registration fees for any given race will be refunded (minus a $10 service charge) as long as we receive an email BEFORE the day of the race. If you prefer, we will transfer registration fees of a rider to another race later in the season with no service charge as long as we receive an email BEFORE the day of the race.
    • No race fee refunds or transfers will be given once racing has begun on a given race weekend (if we receive your email on Friday for a middle school racer we will honor the refund or transfer, if we receive your email on Saturday for a high school racer we will honor the refund or transfer).
    • Note that we usually cannot respond to emails on race weekend (Friday through Sunday) so as long as the time and date stamp on your sent email meets the above guidelines we will honor it. It is highly unlikely we will respond with confirmation on a race weekend.
  • All requests for refund or transfer must be sent to the league director and must include the rider’s name, the rider’s team and the name or date of the race for which the refund is requested.

Questions

Contact League Director Mike Perry.

     
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